Office 365 Vs G Suite for education

  Office 365  for Education   G Suite for Education   
Office 365 Education gives you the programs you need to succeed in school, including Word, Excel, and PowerPoint. You also get access to Outlook, Skype, Teams, and OneDrive cloud storage for group projects and more. G Suite gives you access to Docs, Sheets, and Slides, plus plenty of online storage through Google Drive. You also can tap into Jamboard, Hangouts, and Groups for ultimate collaboration.
Pros Pros
Access to eight Office programs Access to Google Docs, Sheets and Slides
Teams allows real-time collaboration Collaboration tools
Compatible with multiple devices Access school email through Gmail
Cons Cons
Not as many collaboration tools as G Suite School partnership is required
Saved files may be seen by administrators Collaborating features are clunky

Before deciding on using G Suite or Office 365, first look if you already have free access to one of them as a student through your school. Most schools have an education partnership with either Google or Microsoft and extend some of the services to students. It would be smart to install the school’s chosen program to your device to be compatible with the same apps and services.

However, if you’d like an account separate from the school’s, or if your school doesn’t offer free access to its students, then we recommend using Office 365 Education because you can still get a account as a student even if your school doesn’t have a contract with them. All you need is a valid school email address. Office 365 Education gives you access to all Office programs and Teams — its collaboration tool — and comes with plenty of cloud storage.

What you need to know about Office 365 Education

With an Office 365 Education subscription you get access to eight Office programs, including Outlook, Word, Excel and PowerPoint. You also have access to 12 Microsoft services, like OneDrive, Skype, SharePoint, and Forms. Office 365 lives in the cloud, so it doesn’t take up valuable space on your computer and allows you to access all its programs and saved projects from anywhere and from any device. Simply log into your online portal and you have access to everything from Publisher to OneNote.

Apps can be pinned to Android smartphones and tablets for quick access on the go, and you can download each Office program to your laptop or computer to work offline. However, you will need to log into your online account often enough to keep your subscription active.

Microsoft Teams is a live chat program that comes with your Office 365 Education subscription that lets you talk with people in your study group, teachers, or other students in real-time. Anyone can create channels that reflect a specific class or projects, or you can keep it more confidential with person-to-person chat — like Slack. From within Teams you can call other collaborators or hold a video conference with up to 50 people at once. You can also share documents and give direct access to them so everyone in your group can add, edit and work on the project at the same time from the Teams Hub viewing window. As the files are changed, all copies, including those saved in your OneDrive, are automatically updated, too.

One important note about Office 365 Education: If you’re given access through your school, it’s possible for administrators, collaborators, teachers, and others to see some personal information and saved files. Since Admins set the rules for OneDrive, they could restrict files being deleted and see data being saved there. Even if you create an Education account on your own, Microsoft will automatically connect your account to your school’s if one ever becomes available. Because of this we recommend not using this program for personal use. You can, however, purchase an Office 365 Personal account to use separately from your school account to keep personal files and documents private. This subscription will cost you about $70 per year.

All about G Suite for Education

G Suite for Education comes with an impressive amount of collaboration tools with Hangouts, Groups, Jam board, and Classroom. Each one allows real-time communication and project creation with multiple people in a way that is easy to use and see. You can chat or hold video conferences using Hangouts to help everyone get on the same page. Other collaboration tools available for G Suite users include Jam board — a cloud-based whiteboard — and Classroom.

Classroom is managed by individual teachers to create a place for assigning homework, sending reminders, gathering and grading finished projects and pass along virtual handouts and other study materials. Educators can also assign group projects and create study groups within Classroom to help foster collaboration.

G Suite lets you share files, save in Drive with others, and allow them to see and edit them in real-time. This is done by creating a link and sharing it. You can see when others are in the same files along with you and watch as edits are being made. However, it’s a bit clunky, and we notice there is a slight delay, so it’s possible multiple edits could mesh together and cause some confusion. G Suite keeps track of changes, though, and won’t make them permanent without your consent.

G Suite’s office programs, like Docs and Sheets, work similarly to Microsoft Office programs with most features and tools located in the same places, and it uses some of the same in-program shortcuts. You can also open and view Office documents, spreadsheets, and slideshows in G Suite, though you do need to convert them into a Google format to edit them. This may change some of the fonts and formatting of the projects and require a little more fix-it work on your end. Also, we noticed that some tools and functions don’t work the same, or aren’t available at all in G Suite. For example, some of the macro functions in Excel aren’t available in Google Sheets, so it’s harder to produce the same results.

The biggest catch to using G Suite for Education is students can’t have an account unless their school has a subscription. Even teachers can’t sign up or use any of the tools until the school has created a partnership with Google.

Google has two G Suite education programs with one being offered to schools and its teachers and students for free. With this program integrated at school, teachers can set up individual Classrooms, give access to G Suite to their students using a school email address, and create an environment for effective collaboration and learning. Students are welcome to have a personal Google One account to access Google Drive and office programs, although personal accounts cannot be used to access G Suite for Education.

  Office 365 Student G Suite for Education
Yearly subscription $0 $0
School license required N Y
Included programs Word, Excel, PowerPoint, Publisher, Access, Teams, OneDrive Docs, Sheets, Slides, Forms,
Jamboard, Hangouts, Drive
Email app Outlook Gmail
Phone support 24×7 24×7

Because both Office 365 and G Suite are cloud-based, you can access them from just about any device, including Macs. Simply logging into your account through a web browser gives you access to all your programs, files, and apps. Both Office 365 and G Suite have apps you can download to your cellphone to access and edit specific files, though you need an individual app for each program. However, installing the Google Drive or OneDrive app does let you tap into any saved file created with its compatible programs with some basic editing and sharing capabilities.

If you, or your school, have a Chromebook, you will see easy access to G Suite and other Google cloud programs already installed on the home screen. However, if you are a 365 user you can still log into your online account and use its programs from a Chromebook using an internet browser, just like you do from a laptop or computer.

Both G Suite and Office 365 have ways to access programs offline. For G Suite users, simply indicate from within G Suite that you’d like a specific file available offline. Once the device you’re using connects to the internet, the file changes will be updated within the cloud program.

To use Office 365 offline, you need to download the Office programs to a compatible laptop or computer running Windows. You are given the option of installing Office programs locally when you first being your subscription but can download them any time during your active subscription. You do need to log into the cloud-based program at least every 30 days for your online Office 365 subscription to remain active and to sync changes made offline. Microsoft will prompt you to do this, so you don’t have to remember on your own.

Wrapping it up: Our final thoughts

When it comes to choosing between G Suite for Education or Office 365 Education, start with finding out which one your school uses. This is as easy as asking a teacher or speaking with someone from student services. Using the same program will ensure you are on the same page as your teachers and have access to the same collaboration tools they use.

If you don’t need to use a certain program to collaborate with your teacher or classmates, it then tends to come down to personal preference. You can use one over the other, or even mix and match programs from each package. Since both G Suite and Office 365 are cloud-based, you can easily toggle between them without having to worry about hard drive space.

The only reason Office 365 Education gets an extra boost from us — and we love using Google and its programs — is because you can download this program for free as long as you, or you child, is a student with an active and verifiable school email address. Even if your school doesn’t have a contract with Microsoft to use its educator programs, students are still able to use the program at no cost to them.

G Suite, on the other hand, is only available if your school has contracted with Google to use its education program. If your school doesn’t use G Suite, you can still access a free, individual Google One account for finishing homework assignments. You just won’t have access to the collaboration tools available through G Suite for Education.

Is Chat-commerce the next big thing for Marketers

Imagine a typical mobile conversation: A couple of friends quickly connect via chat to see if they can still make it to pub that night. To find out if tables are available, they leave their messaging app, open up their mobile browser or Zomato, and book the table; then return to their chat session to report on success.

That entire experience now — including booking the table — can take place right inside of their chat, unfolding in record time without any annoying steps in between.

Certainly, mobile commerce has been gaining ground quickly on traditional ecommerce. But now messaging and chat are looking to accelerate that trajectory even more. It’s all about ease, integration, and speed. Brands that enable consumers to make purchases inside messaging apps — such as Facebook Messenger — are making mobile purchases easier and faster than ever.

Nearly two years ago (for the Re/code story above) that the go-to mobile shopping platform was likely to be something altogether different from apps. Could that be chat?

Like we use the apps now ,Apps aren’t going to be the way we shop. You’ve seen the stats: Smartphone users spend a ton of time on apps. But, in fact, they spend nearly all that time on just five installed apps, as TechCrunch points out. The chosen apps are different for different people, but TC reasons they likely include social media, games and, not insignificantly, chat.

Apps have plenty of challenges for retailers. You need to get consumers to download them. Then you need to get shoppers to use them. Listen to many retailers and what you’ll hear is that, yes, they’ve checked the app box, but they aren’t really sure how to build big-time engagement.

For younger digital natives, chat is like breathing and eating. It happens seamlessly throughout the day. Once it took change generations to infiltrate the entire population. “Grandpa doesn’t use email.” Forget that. Tech adoption does not evolve generationally. It evolves quarterly. Facebook is the domain of college kids, then their parents, then the companies that sell stuff to their parents — and the college kids are onto SnapChat. Rinse and repeat

Chatbots are going to significantly advance the shopping experience for most consumers. Surveys show that consumers today expect personalization. They want the sites they visit to treat them like an old friend. Chatbots will provide a conversational helper, who can respond to a shopper’s intent and refine the recommendations it makes based on that.

U.S. lags, but all eyes are in Asia’s evolution

While the potential for in-chat ecommerce is just beginning in North America, it’ll be important to monitor such markets as Asia-Pacific for how in-chat ecommerce evolves. Mobile commerce is already high in that region — a recent Braintree infographic indicated that 46 percent of consumers in the territory used their smartphone to make a purchase in 2015 — and the high cost of SMS has quickly caused users to turn to free messaging apps. The Asian messaging app WeChat, with 650 million active monthly users, has played a significant role in accelerating the region’s in-chat ecommerce, with users who have long been accustomed to peer-to-peer and business-to-consumer payments for everything — from restaurant meals to transportation to utility bills with WeChat Wallet.

By contrast, unlimited SMS plans in North America limited the rise of messaging apps in the U.S…at least until Facebook made the strategic decision to move all messaging functionality from Facebook to Facebook Messenger in 2014. At the same time, other new messaging apps were rapidly appearing, and, over the last two years, the emergence of new messaging apps has doubled.

Yet, despite a smartphone penetration rate in the U.S. of 72 percent, the percentage of mobile users in the U.S. who made a purchase on a smartphone was only 27 percent. Obviously, though, there is significant growth potential for in-chat ecommerce in North America.

Consumers now expect to shop and pay in the most convenient way possible, as quickly as possible. (Waiting is what you do in line at a brick-and-mortar store.)

As per Facebook’s news in April announcing chatbots for Facebook Messenger sent a wake-up call to the industry. If you’re new to the lexicon, simply put, a chatbot is an A.I. (artificial intelligence) feature of a chat or messaging platform that simulates a human conversation with the user in order to provide them with the information or service they’re looking for.

Facebook’s entry signals massive opportunities given the combined 1.6 billion users on Facebook Messenger and WhatsApp — the messaging platform Facebook acquired in 2014.

According to E-Marketer, Facebook and WhatsApp are regarded as the two “global powerhouse apps” with significant reach in more than 20 countries worldwide. And the number of messaging app users globally is expected to reach 2.19 billion by 2019 — or 80 percent of smartphone users.

Leading North American in-chat players

In the few months since Facebook made its chatbot announcement, many U.S. companies have demonstrated an eagerness to jump on the chatbot wagon. Uber has been ahead of the curve for some time, allowing users to order an Uber car via Facebook Messenger. Ticketmaster will be rolling out the ability to purchase tickets through Facebook Messenger, and such brand giants as American Express, Expedia, Bank of America, and Staples are all developing chatbots using Facebook Messenger as their foundation.

Last February, PayPal launched PayPal Commerce, a platform for contextual commerce designed to provide a seamless and secure way for merchants to engage with customers — wherever and whenever their products are seen. Now, PayPal is partnering with Facebook Messenger to power Uber’s transportation services and is soon expanding into other areas, including ticket sales with Ticketmaster and Eventbrite.

But Facebook has company — and competition: Google, Kik, Line, Skype, Slack, Telegram, and Viber all have users who are fiercely brand- and service-loyal, giving these companies the potential to evolve into in-chat ecommerce app giants as well. Taco Bell has now introduced the Taco Bot, which is currently in beta test, in partnership with Slack. Kik recently announced an API so “anyone can build a bot” that can be added to its chat platform, and at the same time stated that 15 bots had already launched from such media and retail partners as H&M, Sephora, The Weather Channel, and Vine.

Although in-chat ecommerce adoption is still in its early stages in North America, the pace is increasing as messaging-platform providers and brands scramble to make it work for end users.

The bottom line is: If you’re a mobile commerce company, the time to start planning your in-chat go-to-market strategy may be today.

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